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Application Information

Other Experiences and Achievements in Competitions / Activities (OEA)

Introduction

OEA is one of the factors in addition to the achievements at the HKDSE Examination which the 9 JUPAS participating-institutions and the SSSDP institutions will consider.

To facilitate the 9 JUPAS participating-institutions and the SSSDP institutions in considering applicants' performances in activities in addition to their academic results, applicants are advised to submit their OEA information which is a part of their online application forms.

Such information will serve as important additional reference for admission selection and can also be used as a framework for discussions during selection interviews.

Submission of OEA Information

The submission of OEA information is optional.  However, applicants are advised to submit their OEA information to facilitate the 9 JUPAS participating-institutions and the SSSDP institutions in considering their performances in activities, in addition to their academic results.

Applicants should make reference to their own Student Learning Profiles (SLP) when completing the OEA information.

OEA Portfolio

The OEA portfolio comprises 2 parts:

Awards / Activities

The maximum number of OEA items allowed is 10.

For each OEA award / activity, applicants are required to provide the following information:

3. Year of Participation

7. Award-bearing / Non-award-bearing activity

Additional Information

The "Additional Information" is optional.

"Additional Information" aims at allowing the applicants to describe interests or activities that have been particularly meaningful to them or have affected their personal growth and life goals.  It does NOT however aim at testing their language skills.

Applicants can submit the "Additional Information" in either English or Chinese.  The word limit is 500 words.

Uploading of Supporting Documents

The JUPAS online application system will randomly select and request for the respective supporting documents for awards and activities in applicants' OEA portfolios to be uploaded.  Selected OEA awards / activities, of which the supporting documents are required, will be highlighted in pink once they are submitted.

Applicants whose OEA items are not highlighted in pink NEED NOT upload any supporting documents.

Requirements on Supporting Documents

The supporting documents to be uploaded MUST be

  1. official proof of the applicants' participation in the competitions or activities concerned, and each must contain the following information:

    • Applicant's name;

    • Award / activity official name;

    • Year of participation;

    • Award type (if any); and

    • Translation in English or Chinese if the official proof is in a language other than English or Chinese.

  2. in PDF or JPG format and the maximum file size for each entry is 1MB.

The supporting documents may include the following:

  • certificate / letter issued by organisation concerned;

  • certificate / letter issued by school;

  • medal / trophy with applicant's name;

  • online results with valid hyperlink; or

  • other official proof with the above required information.

Samples of Supporting Documents:

Certificate Trophy
examples on certificate example on trophy

The following supporting documents will NOT be accepted:

  • athlete credential;

  • invitation letter;

  • certificate / medal / trophy without applicant's name;

  • news;

  • online results without valid hyperlink; or

  • other non-official proof.

Deadline for Submission of OEA Information and Uploading of Supporting Documents

The deadline for submission of OEA information and uploading of the required supporting documents via the JUPAS account is 24 January 2018 (11:59 pm).

Late submission / further amendment / uploading of required supporting documents will NOT be accepted.

For the applicants who fail to upload the required supporting documents by the specified deadline (i.e. 24 January 2018 (11:59 pm)), such items will NOT be taken into consideration by the 9 JUPAS participating-institutions and the SSSDP institutions.

Verification of Supporting Documents

The uploaded supporting documents will be randomly checked and verified by the JUPAS Office after the deadline of 24 January 2018 (11:59 pm).  Should there be any discrepancies between the information entered by the applicants and the information contained in the supporting documents uploaded in their JUPAS accounts, the latter (i.e. information contained in the supporting documents) is final.  OEA information of the applicants may be amended by the JUPAS Office according to the information contained in the supporting documents.  Applicants can log on their JUPAS accounts to check the amended information, if any, as from 7 March 2018 (9:00 am). 

The final decision on admission will be subject to the authentication of the awards / activities as listed in the applications of the applicants.  Additionally, if applicants are not able to produce the original copies of supporting documents when required, the JUPAS applications of those applicants may be disqualified, or the 9 JUPAS participating-institutions and the SSSDP institutions may withdraw or amend their offers, or cancel their registration / enrolment, or terminate the studies of those applicants.

Special Consideration of OEA Information

It is quality, rather than quantity, of the awards and activities that matters.  Applicants should preferably have quality experiences rather than mere participation across many activities.

In the light of the above, applicants are strongly advised to carefully select the awards and activities that could highlight the essence of their recent personal development and hence it is not necessary to enter all 10 items.

Each OEA award / activity will be specifically judged according to its individual merit and will be categorised at the 9 JUPAS participating-institutions' and the SSSDP institutions' discretion as they deem appropriate.

Feedback on Special Consideration of OEA Information

Applicants who have submitted OEA information can check the feedback on special consideration and the related information as from 6 July 2018 (9:00 am) by logging on their JUPAS accounts.

www.jupas.edu.hk

 

Log on my JUPAS account

 

Offer Results

Applicants may be given conditional offers based on the OEA information they have submitted.

Applicants are not required to respond to the conditional offers as their applications will continue to be considered by the 9 JUPAS participating-institutions and / or the SSSDP institutions in the Main Round exercise.

Applicants who receive conditional offers based on the OEA information they have submitted will be notified by the JUPAS Office by emails^ and SMS^.  Such applicants MUST submit the certified true copies of the relevant supporting documents to the JUPAS Office during the period 6 July – 14 July 2018 (5:00 pm).

The conditional offers may be withdrawn if the required supporting documents are not received by the above deadline of 14 July 2018 (5:00 pm).

The final decision on admission will be announced together with the JUPAS Main Round offer results as from 6 August 2018 (9:00 am)*.

^ Emails and SMS are delivered via third party network providers and therefore the JUPAS Office is not responsible for any delay, loss, transfer, amendment or damage arising from the transmission process via third party network providers.

Should there be any discrepancies between information contained in emails and SMS and applicants' JUPAS accounts, the information contained in the latter (i.e. the JUPAS accounts) is final.

Applicants are strongly advised to log on their JUPAS accounts to double-check the related information.

* Subject to changes